Call for Student Submissions to our 2021 Design Showcase

Asynchronous Gallery May 17-18, all day
Live Design Showcase Event May 19, 12-2pm
Presenters must log on at 11:30am on May 19. Students who do not log on at 11:30am will have their submission removed from the schedule.

We realize that having the Design Showcase online makes a big difference in how you can present your work. Instead of restricting you to a specific format, we are encouraging you to be creative. Use whatever format makes sense to you! Just make sure that it is accessible to viewers - they shouldn't have to create an account or pay a subscription in order to view it. 

For all applications please submit:

• Presentation Title
• Type of Presentation: Poster, Demo / Video
• High resolution image to be used as a thumbnail on the Showcase website (for poster submissions, this can be a screenshot of your poster)
• Abstract (approx. 300 words)
• Main contact email
• Main author name, position, and affiliation (e.g., Jane Eyre, PhD, iSchool, University of British Columbia):
• If applicable – other author(s) name, position, and affiliation

For a Poster Submission, please also include:

• Either a high resolution image of your poster (PNG format please)
• Or a link to where your poster is stored (Google Slides, your own website, etc). If we can, we'll embed it right into our website. 
• [Optional] Any photos or additional text you would like displayed

For a Demo or Video Submission, please also include:

• A link to your demo (which could be hosted on YouTube, Google Docs/Slides/etc, your own website, etc). The nice part about giving us a link to your demo is that if you want to keep working on your demo, you can! As long as the link remains the same, you can make adjustments to your demo right up until the Showcase. If we can, we'll embed it right into our website. Otherwise, we will post the link and allow viewers to follow it.
• [Optional] Any photos or additional text you would like displayed

This year's Design Showcase will be held entirely online. Your submission will be uploaded to our Design Showcase website so that during the Asynchronous Gallery on Monday and Tuesday, attendees can view, interact with, and comment on it. The live event will be on Wednesday, where you will present your work to an audience in your individual breakout room.

Asynchronous Gallery May 17-18: During these two days, attendees will visit our Design Showcase website to view your project. You are not expected to be online and engaging with the attendees at this point. Think of this portion of the Showcase as an art gallery, where projects are displayed and attendees arrive at any time during the day to browse through the submissions, then leave. This is also a great chance for you to view your peer's submissions! We will also have a prize for the attendee or participant who wines our Engagement Draw (details coming soon).

Live Design Showcase Event May 19, 12-2pm: On the day of the Live Design Showcase Event, all students who have submitted work are expected to log on at 11:30am to prepare. A facilitator will be there to help you test your equipment (audio, video, screenshare, etc) and to provide instructions. Students who do not log on at 11:30am will have their submission removed from the schedule.

There will be a 1-hour period for a live poster and demo session. Each student (or team of students) will be assigned their own Zoom breakout room for the hour. During the session, event attendees will move themselves between breakout rooms to visit with you and to learn about your project. Imagine a live conference: there's a big open room with rows of tables where students stand and present their poster or demo to passersby. Attendees wander around and stop at posters or demos that interest them, and the student gives the attendee their "pitch". Throughout the event, students give their "pitch" several times to different people. This year, DFP will use Zoom breakout rooms to create a similar effect: attendees can move freely between breakout rooms, and students remain in their breakout rooms to chat with anyone who stops by.

When the 1-hour live poster and demo session is finished, we will reconvene in the main Zoom room to continue the event. Students in 554K this year will present their project videos, possibly followed by a keynote speaker. We will then give out awards to top submissions in all categories, as well as a few prizes. 

Platforms

The Asynchronous Gallery (May 17-18) will be hosted on our event website (separate from this website). There will be a gallery page that gives a snapshot of all the student submissions. On this page we will publish your project title, author name(s) and affiliation(s), and a photo of your project (this could be a high quality screenshot of your poster).

You will also have your own page on the website, accessible by clicking on your project's title in the gallery page. Your page is where we will publish all of the information about your project that you supply to us during the submission process. This includes all of the information posted on the gallery page, plus your actual project (whether it's a poster, demo, or video). We get it - publishing your research in an online environment looks very different than setting up your booth at a conference. That's why we want to encourage your creativity; this is a design challenge! We are giving you the freedom to choose how you want to share your research, whether it's by hosting it on a Google platform like a G-doc or Google Slides, or uploading your video to YouTube, or by using some other mechanism. Just make sure that whatever you choose, it meets standard online accessibility standards. Further, users shouldn't have to create an account or pay a subscription in order to view your Showcase submission.

The Live Design Showcase (May 19, 12-2pm) will be hosted on Zoom. This means that, as a presenter, you will need access to a computer with video and audio capabilities. During the Live Poster and Demo session, you will be assigned your own breakout room to use as your virtual station. Showcase attendees will pop in and out of your breakout room to hear about your research and to see your submission. To do this, you will need to be able to turn your camera and audio on. You might want to use the "screen-share" function to show attendees your work.

Privacy

Data Privacy

• Statement from Zoom website: “Zoom collects only the user data that is required to provide you Zoom services. This includes technical and operational support and service improvement. For example, we collect information such as a user’s IP address and OS and device details to deliver the best possible Zoom experience to you regardless of how and from where you join.  We do not use data we obtain from your use of our services, including your meetings, for any advertising.”
• Statement from UBC: “Zoom stores personal information on servers outside Canada. Under the Freedom of Information and Protection of Privacy Act (FIPPA), it is acceptable to use Zoom provided that you use the following guidance: if you choose to maintain privacy log in using a first name or a nickname, turning off the camera, and mute the microphone.”

More coming soon...

coming soon...